What is Google Directory in Google Workspace
Google Directory in Google Workspace
Google Directory is a component of Google Workspace (formerly G Suite) that serves as a centralized directory for managing user information, groups, shared contacts, and organizational units within an organization. It is primarily used for identity management and collaboration.
Key Features of Google Directory
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User Management
- Stores information about users in an organization (e.g., names, email addresses, job titles, departments).
- Admins can add, update, or remove users.
- Helps in managing authentication and access control.
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Groups and Distribution Lists
- Organize users into groups for easier communication and access management.
- Set permissions for Google Drive, Google Calendar, and other apps.
- Use groups for email distribution lists.
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Organizational Units (OUs)
- Structure users into different departments or teams.
- Apply different policies and security settings per unit.
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Shared Contacts
- Maintain a directory of external vendors, partners, and clients.
- Allows employees to access shared contact information.
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Integration with Google Services
- Users can quickly find colleagues via Gmail, Google Chat, and Google Calendar.
- Auto-populates user suggestions in various Google apps.
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Admin Controls & Security
- Administrators can set access policies, such as who can view the directory.
- Supports Single Sign-On (SSO) and Multi-Factor Authentication (MFA).
- Integrated with Google Admin Console for easy management.
Where Can You Access Google Directory?
- Google Admin Console →
admin.google.com
- Google Contacts →
contacts.google.com
- Gmail & Google Calendar (Auto-complete for organization contacts)
Who Can Use Google Directory?
- Admins: Manage user accounts, groups, and policies.
- Employees: Look up colleagues and groups for collaboration.
- Developers: Use the Google Directory API for automation and custom integrations.
Common Use Cases
✅ Find employees easily – Users can search for colleagues without needing to manually save contacts.
✅ Manage access to apps and files – Set permissions based on user roles or groups.
✅ Automate user provisioning – Sync with HR systems for onboarding/offboarding.
✅ Set security policies – Restrict access based on organizational needs.