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What is Google Directory in Google Workspace

Google Directory in Google Workspace

Google Directory is a component of Google Workspace (formerly G Suite) that serves as a centralized directory for managing user information, groups, shared contacts, and organizational units within an organization. It is primarily used for identity management and collaboration.


Key Features of Google Directory

  1. User Management

    • Stores information about users in an organization (e.g., names, email addresses, job titles, departments).
    • Admins can add, update, or remove users.
    • Helps in managing authentication and access control.
  2. Groups and Distribution Lists

    • Organize users into groups for easier communication and access management.
    • Set permissions for Google Drive, Google Calendar, and other apps.
    • Use groups for email distribution lists.
  3. Organizational Units (OUs)

    • Structure users into different departments or teams.
    • Apply different policies and security settings per unit.
  4. Shared Contacts

    • Maintain a directory of external vendors, partners, and clients.
    • Allows employees to access shared contact information.
  5. Integration with Google Services

    • Users can quickly find colleagues via Gmail, Google Chat, and Google Calendar.
    • Auto-populates user suggestions in various Google apps.
  6. Admin Controls & Security

    • Administrators can set access policies, such as who can view the directory.
    • Supports Single Sign-On (SSO) and Multi-Factor Authentication (MFA).
    • Integrated with Google Admin Console for easy management.

Where Can You Access Google Directory?

  • Google Admin Consoleadmin.google.com
  • Google Contactscontacts.google.com
  • Gmail & Google Calendar (Auto-complete for organization contacts)

Who Can Use Google Directory?

  • Admins: Manage user accounts, groups, and policies.
  • Employees: Look up colleagues and groups for collaboration.
  • Developers: Use the Google Directory API for automation and custom integrations.

Common Use Cases

Find employees easily – Users can search for colleagues without needing to manually save contacts.
Manage access to apps and files – Set permissions based on user roles or groups.
Automate user provisioning – Sync with HR systems for onboarding/offboarding.
Set security policies – Restrict access based on organizational needs.